Charges for Documents

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The plan administrator of an employee benefit plan may impose a reasonable charge to cover the cost of furnishing certain information requested by participants and beneficiaries. These documents include:

  • the latest updated summary plan description,
  • the latest annual report,
  • any terminal report,
  • the bargaining agreement,
  • the trust agreement, contract (e.g., annuity contract), or other instruments under which the plan is established or operated (e.g., plan document).

No charge may be assessed for furnishing information, statements or documents as required by other provisions of ERISA.

Reasonable Charge

The charge assessed by a plan administrator to cover the costs of furnishing documents is reasonable if it is equal to the actual cost per page to the plan for the least expensive means of acceptable reproduction, but in no event may such charge exceed 25 cents per page.